Privacy Policy

Legal Disclaimer:

None of the content of this website forms any contract between you and Freedom Declared Foundation (FDF), nor does it constitute any offer by FDF. The use of, and access to, pages of this website is subject to the foregoing disclaimer, and the terms and conditions which are set out below. By using or accessing this website, you are agreeing to be bound by these terms and conditions.

Website Content and availability

FDF has made all reasonable efforts to ensure that the contents of this website are true and accurate in all material respects. Whilst FDF believes the contents to be true and accurate as at the date of writing, we can give no assurances or warranties regarding the accuracy, currency or applicability of any of this website’s contents. FDF does not guarantee that this website will be error-free, omission-free, uninterrupted or without delay. Whilst FDF takes all reasonable steps to exclude viruses from the website, we cannot guarantee that this website will be virus-free and accept no liability in the unlikely event that it is not virus free.

This website contains hypertext links to third party websites, which are provided for your information and convenience only. FDF cannot provide any warranty (express or implied) as to the accuracy or source of information contained on these websites. Hypertext links from this website to third party websites do not constitute any endorsement of such third party organisations.

Although this website has been tested and should work correctly under normal circumstances, there are many factors which may prevent it's being available. No responsibility is accepted by FDF for any losses that may arise from an inability to access resources through this website. If you find any errors within this website, including dead or inaccurate links, please tell us so that we may arrange for them to be rectified.


When you send us an e-mail or complete a form on this website, FDF will not share your e-mail address or private information with anyone outside our organisation.


The content of this site belongs to Freedom Declared Foundation. Please credit Freedom Declared Foundation, or the photographer if you use any of our content or pictures.


FDF shall not be liable for any loss or damage howsoever arising in connection with the content of, or browsing this website, or the downloading of any material from it, including, but not limited to, any liability for errors, inaccuracies, omissions or misleading or defamatory statements. FDF and the hosts of this website expressly disclaim any and all warranties, express or implied, to the extent permitted by law, that might otherwise arise in connection with or be applicable to this website.

Governing Law

The terms and conditions of use of this website shall be governed by English Law.

Privacy Principles

We will look after any personal information that you share with us.  We want everyone who supports us to feel confident about how any personal information they share will be looked after or used.

To this end:

  • We will make it easy for you to tell us how you want us to communicate with you, including how to opt out of future communications. Your request will be respected straight away
  • We will never share your information for marketing purposes
  • We take all reasonable care to safeguard your personal information through secure business procedures
  • We will always provide easy ways for you to contact us. Our Chief Executive Officer is happy to answer any queries.


Your privacy is as important to us as it is to you. 

  1. How we collect personal information about you

There are a number of occasions when we might collect your personal information. These are: if you enquire about our activities, make a donation to us, ask a question about our reports or events, or apply for a job or volunteering opportunity, or if you chose to provide some optional feedback or otherwise provide us with personal information. This may be when you phone us, go onto our website, through the post, or in person.

  1. What information do we collect?

The personal information we collect might include your contact details such as name, email address, postal address, telephone number and credit/debit card details (if you are making a donation, as well as information you provide in any correspondence between us.

We also gather general information about the use of our website, such as which pages users visit most often and which services, events or facilities are of most interest.  We may use this information to personalise the way our website is presented when users visit, to make improvements to our website and to ensure we provide the best service for users. Wherever possible we use aggregated or anonymous information which does not identify individual visitors to our website.



‘Cookie’ is a name for a small file, usually of letters and numbers, which is downloaded onto your device, like your computer, mobile phone or tablet when you visit a website. They let websites recognise your device, so that the sites can work, or work better, and also gather information about how you use the site. A cookie, by itself, can’t be used to identify you.

How do we use cookies?

We use cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you come to our website and also allows us to improve our site.

The cookies we use

We use the categorisation set out by the International Chamber of Commerce in their UK Cookie Guide. We use all four categories of cookies:

Strictly necessary cookies are essential for you to move around our website and to use its features.

Performance cookies collect anonymous information about how you use our site, like which pages are visited most. No information that identifies you is kept.

Functionality cookies remember choices you make to improve your experience, like your text size or location. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. They are anonymous.

Targeting or advertising cookies collect information about your browsing habits in order to make advertising relevant to you and your interests.

‘No cookies, please’

You can opt out of all our cookies (except the strictly necessary ones). Find out how to control and delete cookies in your browser. If you choose to refuse all cookies you may not be able to use our website properly.


How do we use personal information?

We may use your personal information to:

  • Provide you with information about our activities;
  • Provide or administer activities relating to all our services: updating you with important administrative messages, to help us identify you when you contact us, and help us to properly maintain our records;
  • Improve your experience with us. We may use your information to enhance the service that we provide, to fulfil your Gift Aid declarations, to improve our information and communications, or to personalise the website to better suit your needs;
  • Provide you with information about our plans. This may be letting you know about new or enhanced services that we hope will be useful and interesting to you, and may include fundraising updates. Of course, we will only do this either with your consent, or where we believe you will expect to be updated and contacted by us. You can of course ask us at any time to change how we contact you at Freedom Declared Foundation, Cathedral House, 63-68 St Thomas’ Street, Portsmouth PO1 2 HA
  • Analyse the personal information we collect about you so that we can better understand our supporters, their preferences and needs and important trends. This may mean looking at all the interactions you have with us so we can aim to offer you the right information at the right time; including financial interactions so we can ensure we thank you appropriately and perhaps to ask you for an appropriate level of support. You can opt out of this activity at any time. To do this please email FDF email with the subject line ‘Please stop analysis of my data’.

We will only disclose your information if required to do so by law (for example, to comply with applicable laws, regulations and codes of practice or in response to a valid request from a competent authority);

Your choices

We’d like to keep our all valued supporters up to date with our progress. So, to update you on what we’re doing and ask whether you’d like to support us, where we are able to, we’d like to keep in touch with you (by post, phone, email, text and other electronic means) about our progress.

You can change your mind and remove or add your consent at any time, by simply contacting us at Freedom Declared Foundation, Cathedral House, 63-68 St Thomas’ Street, Portsmouth PO1 2 HA

Who sees your personal information?

We will never sell or share your personal information with organisations so that they can contact you for any marketing activities. Nor do we sell any information about your web browsing activity.


Your Information Security

We take the security of your personal information extremely seriously. We’ve implemented appropriate physical, technical and organisational measures to protect the personal information we have under our control, both on and off-line, from improper access, use, alteration, destruction and loss.

And, we only keep it as long as is reasonable and necessary, which may be to fulfil statutory obligations (for example, the collection of Gift Aid).

Here are some of the ways we protect your personal information:

  • Encryption is the process through which sensitive information is scrambled before it is transmitted so that it remains private even if it is intercepted. You will only be able to take advantage of this level of security if your internet browser supports it.
  • Offline, your personal information is kept securely in our databases and offices, or, where relevant, by our partner companies and organisations.
  • Our website may contain links to other sites. While we try to link only to sites that share our high standards and respect for privacy, we are not responsible for the content or the privacy practices employed by other sites. Please be aware that websites that have links on our site may collect personally identifiable information about you. This privacy statement does not cover the information practices of those websites.


Your communication with us.

Your communications with FDF (including by telephone or email) may be monitored and/or recorded for training, quality control and compliance purposes to ensure that we continuously improve our customer service standards.

FDF is committed to protecting your personal information and to reassure you that that you have control over the information we store about you and what types of information you would like to receive from us.

For further information about our privacy practices, please contact our Data Protection Officer by writing to:

       Freedom Declared Foundation, Cathedral House, 63-68 St Thomas’ Street, Portsmouth PO1 2 HA


How to update or access your personal information

You may ask us at any time to update your details, correct or remove information you think is inaccurate by:

Writing: Freedom Declared Foundation, Cathedral House, 63-68 St Thomas’ Street, Portsmouth PO1 2 HA

You also have a right to know what personal information FDF holds about you. To request a copy of your personal information we hold, please contact us on the details above.


Changes to our Privacy Policy

Our Privacy Policy is reviewed regularly to ensure that it reflects how we use your information. Any changes will be notified to you by updating this policy so please check this Policy to see if any changes have been made that are important to you. Where appropriate, changes will be notified to you by email.

This Privacy Policy will be reviewed regularly by the Trustees.

Dated 2nd January 2019.